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KFKS-2023-01302 - Utdatatjänster 2024

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SWEDEN: INVOICING SERVICES
UTDATATJÄNSTER 2024

Contract or concession award notice – standard regime

1. Buyer

1.1 Buyer

Official name: Nacka kommun
Legal type of the buyer: Regional authority
Activity of the contracting authority: General public services

2. Procedure

2.1 Procedure

Title: Utdatatjänster 2024
Description: Upphandlingen avser utdatatjänster för Nacka kommun. Enstegsförfarande enligt 19 kapitlet LOU (tidigare benämnt ”förenklat förfarande”) Detta innebär att alla leverantörer har rätt att delta. Deltagande leverantörer ska lämna anbud och den Nacka kommun får förhandla med en eller flera av anbudsgivarna. Sedan reglerna i LOU för upphandlingar under tröskelvärdena ändrades den 1 februari 2022 står det den upphandlande myndigheten fritt att utforma upphandlingsförfarandet, så länge detta överensstämmer med de grundläggande upphandlingsrättsliga principerna. Mer detaljerad information om hur denna upphandling kommer att genomföras finns i avsnitten nedan.
Procedure identifier: 80e5d988-7973-4c03-ba77-068ba804c591
Internal identifier: KFKS-2023-01302
Type of procedure: Other single stage procedure
Justification for the accelerated procedure:
Main features of the procedure:

2.1.1 Purpose

Main nature of the contract: Services
Main classification (cpv): 79999200 Invoicing services
Additional classification (cpv): 48811000 E-mail system
Additional classification (cpv): 64112000 Postal services related to letters
Additional classification (cpv): 64216120 Electronic mail services
Additional classification (cpv): 79999000 Scanning and invoicing services
Additional classification (cpv): 79999200 Invoicing services

2.1.2 Place of performance

Country subdivision (NUTS): Stockholms län (SE110)
Country: Sweden
Additional information: -

2.1.3 Value

Estimated value excluding VAT: 1 900 000 Swedish krona
Maximum value of the framework agreement: 1 900 000 Swedish krona

2.1.4 General information

Legal basis:
Other
LOU

5. Lot

5.1 Lot technical ID: LOT-0001

Title: Utdatatjänster 2024
Description: Upphandlingen avser utdatatjänster för Nacka kommun. Utdatatjänster innefattar utdatahantering, utskrift och distribution av fysiska och digitala försändelser samt CTD-tjänster (Certifierad Teknisk Distributör). Cirka 170 000 fakturor och påminnelser skickas årligen. Avtalet syftar till att säkerställa kontinuitet och kvalitet i hanteringen av data för fakturering och kundservice. Detta innebär att alla leverantörer har rätt att delta. Deltagande leverantörer ska lämna anbud och den Nacka kommun får förhandla med en eller flera av anbudsgivarna. Sedan reglerna i LOU för upphandlingar under tröskelvärdena ändrades den 1 februari 2022 står det den upphandlande myndigheten fritt att utforma upphandlingsförfarandet, så länge detta överensstämmer med de grundläggande upphandlingsrättsliga principerna. Mer detaljerad information om hur denna upphandling kommer att genomföras finns i avsnitten nedan.
Internal identifier: Utdatatjänster 2024

5.1.1 Purpose

Main nature of the contract: Services
Main classification (cpv): 79999200 Invoicing services
Additional classification (cpv): 48811000 E-mail system
Additional classification (cpv): 64112000 Postal services related to letters
Additional classification (cpv): 64216120 Electronic mail services
Additional classification (cpv): 79999000 Scanning and invoicing services
Additional classification (cpv): 79999200 Invoicing services

5.1.2 Place of performance

Country subdivision (NUTS): Stockholms län (SE110)
Country: Sweden
Additional information: -

5.1.3 Estimated duration

Start date: 02/09/2024
Duration end date: 02/09/2026

5.1.5 Value

Estimated value excluding VAT: 1 900 000 Swedish krona
Maximum value of the framework agreement: 1 900 000 Swedish krona

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no

5.1.7 Strategic procurement

Aim of strategic procurement: No strategic procurement

5.1.10 Award criteria

Criterion:
Type: Quality
Name:
Description:
Description of the method to be used if weighting cannot be expressed by criteria:
Justification for not indicating the weighting of the award criteria:

5.1.15 Techniques

Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation: Förvaltningsrätten i Stockholm
Organisation providing additional information about the procurement procedure: Nacka kommun

6. Results

Value of all contracts awarded in this notice: 424 829 Swedish krona

6.1 Result lot ldentifier: LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner:
Official name: Idata AB
Tender:
Tender identifier: 1
Identifier of lot or group of lots: LOT-0001
Subcontracting: Not yet known
Contract information:
Identifier of the contract: Contract 213592 (0001)
Date on which the winner was chosen: 17/06/2024
Date of the conclusion of the contract: 05/07/2024
The contract is awarded within a framework agreement: no

6.1.3 Non-winning tenderers:

Tenderer:
Official name: Inexchange Factorum AB

6.1.4 Statistical information

Received tenders or requests to participate:
Type of received submissions: Tenders
Number of tenders or requests to participate received: 2

8. Organisations

8.1 ORG-0001

Official name: Nacka kommun
Registration number: 212000-0167
Postal address: Granitvägen 15
Town: NACKA
Postcode: 13 181
Country: Sweden
Contact point: Mimmi Habte
Telephone: +46704317662
Internet address: http://www.nacka.se/
Buyer profile: http://www.nacka.se/
Roles of this organisation:
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name: Förvaltningsrätten i Stockholm
Registration number: 202100-2742
Postal address: Tegeluddsvägen 1
Town: Stockholm
Postcode: 11541
Country: Sweden
Telephone: +46 856168000
Roles of this organisation:
Review organisation

8.1 ORG-0003

Official name: Idata AB
Registration number: 556618-8396
Postal address: Centralplan 3
Town: Karlskoga
Postcode: 691 32
Country: Sweden
Contact point: Joey OBrien
Telephone: 0370-346100
Roles of this organisation:
Tenderer
Winner of these lots: LOT-0001

8.1 ORG-0004

Official name: Inexchange Factorum AB
Registration number: 556700-9971
Postal address: Box 133
Town: Skövde
Postcode: 541 23
Country: Sweden
Contact point: Per Löfving
Telephone: 0730793699
Roles of this organisation:
Tenderer

11. Notice information

11.1 Notice information

Notice identifier/version: 80e8b400-553b-4d80-bca4-9e01587fbe7d - 01
Form type: Result
Notice type: Contract or concession award notice – standard regime
Notice dispatch date: 13/07/2024 09:32 +02:00
Languages in which this notice is officially available: Swedish

11.2 Publication information